Facility & Safety Programs Specialist

This position works with executives, supervisors, and employees to develop, implement, administer, and support enforcement of policies and procedures regarding managing the zoo’s physical property.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Support the planning and strategic implementation of all maintenance programs relating to the interior, exterior, site conditions, and appearance of the zoo facilities.
• Administer the zoo’s electronic Work Order System. Lead development, implementation and support for all departments utilizing the database. This will include the initial receipt, evaluation and distribution of work orders to the appropriate divisions.
• Administer ongoing vendor relationships and research, recommendations, and Requests for Proposals (RFP) for fleet services, vehicle fuel, pest control, annual testing of: fire detection, monitoring, and prevention systems, and fire extinguishers.
• Administer the zoo’s asset database system. Analyze and prepare statistical data may be required to provide accurate and current assessment of facility management objectives. Maintain data integrity, lead user training, and generate reports, graphs, and presentations for planning, budgeting, and capital planning purposes.
• Budget tracking of accounts and contracts related to the facilities department, including but not limited to: coding and submission of invoices and supporting components of the zoo’s purchasing and inventory system.
• Ensure information for all documentation and reports are complete, accurate, and on time including: major maintenance, work requests, exhibits and facilities program documentation, emergency procedures manual, code compliance logs, ADA and Accessibility compliance, OSHA compliance, elevator logs, as-built drawings, general files, contract files, property condition documentation, and other reports.
• Provide information and reports necessary for the development and ongoing operation of the zoo. Including contributions towards multiyear planning efforts for major maintenance, facility improvement, capital projects, cost reduction initiatives. Reports may include submission to: City of Seattle Parks Department, Seattle City Light, Seattle PU, OSHA/WISHA, DOH, DOE, and zoo leadership and board.
• Support coordination of work performed by other departments report to the head of facilities.
• Collaborate with the zoo’s IT department to develop, troubleshoot, and support infrastructure necessary to maintain proper record keeping, function, and operations of the zoo’s maintenance and safety programs.
• Lead and work collaboratively with all departments in the development, deployment, and management of the zoo’s health and safety programs. Including research, recommendation, and incorporation of programs and processes to ensure a culture of safety within the zoo.
• Collaborate with People & Culture on the tracking and implementation of training for workplace safety measures defined by OSHA/WISHA, and L&I.
• Take part in the zoo’s SAFE team to increase the zoo’s culture of safety.
• Support enforcement of safety procedures to ensure safe operation of equipment and employee safety in compliance with OSHA and WISHA standards.
• Develop and oversee job safety training programs to include hearing tests, fall protection, confined space, forklift trainings, etc.
• Administer the zoo’s Chemical Hazard Communication Program, maintenance of the Safety Data Sheet (SDS) database and communications associated with the inclusion and implementation of new products and materials.
• Responsible for the production of reports, graphs, and other presentations using Microsoft Office products or other media as required to support the zoo’s safety programs and facilities department communications.
• Perform other duties as assigned.

QUALIFICATIONS
• Bachelor’s degree from an accredited college or university in a related field, and two (2) or more years’ experience and/or training, or an equivalent combination of education and experience.
• Valid Washington State Driver’s License.
• OSHA 30 certification, or ability to obtain within six (6) months of hire.
• Experience in developing, implementing, and overseeing operational protocols for information, safety, and maintenance programs.
• Demonstrated excellence in interpersonal and organizational communication.
• Excellent organizational skills with the ability to balance and prioritize multiple tasks and requests and meet deadlines in a professional manner.
• Ability to be effective while working both independently and as a team member
• Demonstrated knowledge of Microsoft Office products, particularly Excel, Outlook, Word, and PowerPoint, and data processing programs.
• Ability to communicate effectively and comfortably with audiences of different backgrounds and experiences.
• Demonstrated ability to work under pressure and meet deadlines with professionalism.
• Demonstrated organization skills, time management, and attention to detail.
• Demonstrated experience in administering service contracts.
• Ability to prioritize workload and remain flexible to changing tasks.

PHYSICAL DEMANDS
• This position may be required to lift and/or move up to 50 pounds.
• Reasonable accommodations may be made to perform essential functions.

WORK ENVIRONMENT
While performing the duties of this job, the employee is exposed to a typical office environment and/or outdoor weather conditions. The noise level in the work environment is usually moderate.