JOB POSTINGS

Our growing network is always looking for passionate people who want to make a difference. This jobs list is constantly changing and growing, so be sure to check in periodically to see if there’s a job for you.

Senior Manager, Capital Planning Projects

About the Opportunity
The Senior Project Manager, Capital Planning, reports to the Director of Facilities and Life Support Systems and is responsible for the implementation of facilities construction and capital improvement projects within the facilities division, including – HVAC, grounds, exhibit, aquarium life support, and scientific collection holding.

This position serves as an excellent communicator who is diplomatic as well as assertive and can liaise effectively with contractors as well as building engineers, maintenance, electrical, and control systems staff.

Organizational Culture
Join a team dedicated to the Academy’s mission, vision and values! Currently, the Academy has a new strategic plan including three initiatives – Hope for Reefs, Thriving California, and Islands 2030 – that leverage biodiversity science, environmental learning, and collaborative engagement to regenerate fragile ecosystems around the world. Learn more at https://www.calacademy.org/about-us/major-initiatives.

We are committed to ensuring diversity, equity, accessibility, and inclusion are intrinsic to Academy culture and operations, from recruitment and retention to science and advocacy.

We hope you are inspired by what we do and are excited to contribute to our mission. The mission of the California Academy of Sciences is to regenerate the natural world through science, learning, and collaboration. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every one of the qualifications for the position.

This position is based in San Francisco, California. Building Operations staff are currently expected to work from the Academy offices at least 3-4 times per week, which may fluctuate based on business needs. Please do not apply if you are not able to work onsite. Candidates are required to have up-to-date COVID-19 vaccination as a condition of employment, absent qualifying exemptions in accordance with applicable laws. Individuals receiving a conditional offer of employment from the California Academy of Sciences will be provided the full text of the vaccination policy. The California Academy of Sciences is committed to providing a safe and healthy workplace, to protect its employees, volunteers and guests.

About the Building Operations Team
The building operations team is responsible for managing the maintenance, repairs, and day-to-day operations of the museum’s physical facility. We ensure that everything runs smoothly and work to provide a comfortable environment for visitors and staff.

The team is tasked with regular maintenance activities of essential building systems such as electrical, plumbing, HVAC, central plant and the aquatic animal Life Support Systems (LSS). During major projects involving renovations, expansions, or construction, the building operations team provides valuable project management support. We collaborate closely with internal stakeholders, architects and engineers to ensure that the new infrastructure meets the museum’s needs.

The building operations team also works closely with external contractors and service providers. We manage contracts and oversee the work of these specialized professionals, who handle tasks such as elevator maintenance, pest control, and fire system inspections. The team ensures that all work is conducted in compliance with the museum’s standards and regulations.

Key Responsibilities

Provide strategic and operational level support for capital development initiatives, develops and oversee the processes for the establishment of project formulation, justification, and prioritization. Maintain and update planning based on feedback from stakeholders.
Manages and mitigates risks to project goals, schedule, and budget.
Lead a team of project managers and support staff to effectively manage building projects from planning to completion.
Develops and assembles requests for proposals, solicits bids, evaluates bid responses, and manages construction and fabrication/installation contracts.
Develop Rough Order of Magnitude (ROM) budgets for future projects in order to secure funding. Provides oversight of ongoing project budget and identifies solutions to cost overruns.
Works with legal staff to develop contractual conditions of performance.
Obtains any necessary project approvals, permits, and licenses and maintains a working relationship with the City and County of San Francisco, Department of Building Inspection.
Liaises with consultants, vendors, and contractors from design through construction, installation, and project completion.
Coordinates and facilitates meetings with stakeholders as necessary.
Perform other job-related duties as assigned
Manages a team of two Project Managers in the planning and completion of building-related capital improvement projects.
Ensures that employees understand their duties or delegated tasks.
Sets individual goals for staff and monitors performance
Provides constructive feedback and coaching on a recurring basis.
Ensures that staff follow Academy policies and procedures

Qualifications: A successful candidate will have the following:
Experience and/or Education:

Bachelor’s degree (BS) or equivalent from a four-year college in engineering, management, and/or sciences, or equivalent experience.
6+ years of experience in commercial project management, either in a trade or as a consultant.
Demonstration of progressively responsible experience in managing complex projects with diverse teams, tight deadlines, and set budgets including experience managing project support staff.

Skills and Abilities:

Advanced knowledge of building products, construction details, and relevant rules, regulations and quality standards.
Experience to generate and interpret plans, schematics, specifications, and other technical docs.
Advanced knowledge of construction management processes.
Thorough knowledge of commercial construction processes.
Experience with one or more of the following: commercial HVAC, process piping systems, control systems, and/or aquatic animal life support systems.
Excellent time and project management skills.
Demonstrated ability to follow instructions and ask for direction and assistance when necessary.
Extensive computer skills, Windows, Microsoft Office, MS Project, or other project management software packages, and basic use of AutoCAD.

Physical Environment:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

While performing the duties of this job, the employee is frequently required to stand, sit, walk, and reach with hands and arms, and talk or hear.
Must be able to lift 50 lbs.
Must be able to climb a ladder and work on aerial lifts.
Must be able to wear Personal Protective Equipment including a respirator and harness.
Must be able to perform repetitive motion 80% of the time.
This position is required to work hours as the project demands, including early hours, evenings, weekends, and overtime as needed.

Schedule: Full time position 40 hours per week

APPLICATION DEADLINE:
Review of applications will begin on July 12, 2023 and will continue until the position is filled.

Compensation and Benefits
Starting salary will vary based on experience and relevant skills/knowledge set. The Academy offers a total compensation package that emphasizes both base salary and comprehensive benefits based on the hours per week worked.

APPLICATION PROCESS:
Please upload your resume and complete the brief online application

The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

We are committed to ensuring that all employees and applicants shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to, recruitment, hiring, placements, transfers, promotions, compensation, benefits, terminations, training, and social and recreational programs, will be on the basis of qualifications of the individual for the positions being filled. The Academy does not discriminate against qualified applicants or employees with respect to any terms or conditions of employment on account of any characteristic protected by state or federal law or local ordinance. Read our full Equal Opportunity Statement here.